Résumé U3A minutes July 2017


Deaf Awareness: Debi said that she had contacted Sue Simms who already runs a deaf awareness group of approximately eight people at Limestone View. Sue said that she may help but that the venue was ultra-important. Ian suggested that the AGM be extended and for Debi to talk on this subject for 15 minutes following the general business. Debi agreed to do this;


Leaflet Update: The draft Leaflet was approved with one or two amendments and 400 would be ordered from the printers;


Welfare Policy Statement: Anne had circulated this document with the agenda and Chris C had sent out her suggested amendments. These were agreed and Anne


Group Co-ordinator's Report:
Debi reported that:


i) The new Weekenders' Group would hold an inaugural meeting in September;


ii) A new Dance Exercise Group would start with two taster sessions in September and if popular commence from October onwards. As this leader lives in Lancashire Debi asked if she should be made an honorary member. It was decided to leave and see how it goes;


iii) The Yoga Group would not be running this year;


iv) Pilates - Debi had a meeting with a Pilates instructor who had offered a taster session for interested U3A members at the Friends Meeting House. Following this she would charge £8 per session. John suggested putting the details in the next Newsletter as a "health benefit." This would not be run under the auspices of the U3A;


v) There would be no Advanced Spanish classes this year;


Membership Secretary's Report:
Keith W reported that:


i) There were eight renewals and four had joined in April. Membership remained at 363;


ii) He had some renewal / joining forms from last year and would arrange for more to be printed for the August and September meetings;


iii) He said that Paul had been very good with the test website. Paul and Keith will run with what they've got and go live this week. The online registration was disabled at present but would go live after the August meeting. Keith also talked through the different methods of payment available. There is a calendar and group leaders can put in the dates of their sessions.


Feedback from June's Meeting: The venue at the Methodist Church was very good. The speaker had no wi-fi and therefore there were no pictures. The talk was given 5.5/10. There were 47 members at the meeting.


Arrangements for Thursday's Meeting: It was agreed to set out the chairs and tables "café-style" and see how this worked out. Front of house - Kath and Keith B. Teas organised. Speaker bringing his own lectern. Normal sound system.
Anne to display AGM notices and have Committee member nomination papers to hand.


Arrangements for August Meeting, Thursday, 10 August 2017

Ian said that the separation of members' renewals and group enrolments had worked very well last year and it was agreed to continue with this practice.


It was agreed to have a 10 am start with 11.30 am finish for membership enrolments and 10 am start to noon finish for group enrolments; and also to have directional notice boards.


Keith W had offers to help with the signing up in the Friends Meeting House.
Debi to let group leaders know the details and the hall would be available from 9.30 am onwards.


Anne to display AGM notices and have Committee member nomination papers to hand.


AGM - Thursday, 14 September 2017:
Time: Commence at 11 am with coffee from 10 am;


Slide Show: Sue would show the slides of members' activities;


Agenda: Anne to circulate Agenda, minutes and Accounts and to have nomination forms for possible last minute nominations




Speakers' List: Gill handed round the Speakers' List for the new year October 2017 to July 2018 and Keith W said he would put it on the new calendar on the website;


Members: Gill mentioned that a member had said she would like to meet up with like-minded members to go to serious musical and opera events. Anne suggested having a "Members' Notice Board" on our website for such and other requests. It was agreed and that members contact Chris C with notices and she would forward them to Paul;


Summer School: Debi mentioned that five members were attending the Summer School


Résumé U3A minutes - June 2018

Suggestion that Settle volunteer to host a WestNet History Trail next summer 2019 - agreed. JA to let WestNet know.
DB said all groups would be running next year plus Birdwatching/Nature. Also, Dry-stone Wallling (DB had an offer of dry stone walls to be used for this purpose).
Membership Secretary's Report: KW reported: 366 members this year including six associates, three honorary and four WestNet. There were 60 new members this year. Application forms and webforms have been redesigned and updated to show £15 for single and £29 joint membership and states 'donations gratefully accepted'. We would use the small donation gift aid scheme.
JH said she would be leaving the Committee at the end of this year but would be happy to continue with posters and tea rota.
Portable Sound System - DB said the system had been used on the Geology Field Trip and had been very successful. However, it was agreed not to purchase the system at present and revisit at a later stage.
Media - Settle Website, Vibrant Settle. CC to talk to committee at next meeting about media. CC to link with Paul C regarding our website.
Dementia awareness - JA asked committee to be more aware of dementia within U3A. To find a dementia active/awareness pack

Résumé U3A minutes - May 2018

Chair's Report: AW has sent a letter of thanks to Booths.
Membership Secretary's Report: KW will talk about the Members Portal on the webpage at the June Speaker meeting to remind people what to do. 8 people have joined since April = 363. Application forms and webforms have been redesigned. Joint membership has been set up. If paying by PayPal previously £15 was the amount offered for people to pay. This has now been amended to offer other, larger amounts to allow for donations. It was confirmed £18 to be the amount for new members to pay who join in April, which includes the following year's membership. Our GDPR policy document is now formerly adopted and, on our website, + Privacy Policy. When enrolling people at the August meeting have available a copy of these for people to read.
WestNet: £282 in the bank. Dragon Race event cancelled because it was expensive. Maybe a similar event at Coniston Cold in 2019. Some people were disappointed they couldn't enter the recent Quiz. But it was popular - 80 went. Treasure Trail + chilli supper in Ilkley 20th June 2018 - poster and info on the website.
YAHR - York AGM. Ques & Ans on GDPR very good. Also talk on Succession in U3A - planning, deputies, shadowing. Communication an important part of this. Some U3A have newsflashes for members. A Regional Trustee is to be invited to our AGM in September for a short talk. YAHR would like ideas for future workshops and role-based study days. There is to be a Study Day for Treasurers on 19 October.
Feedback from the publicity event at Booths was mainly positive. For the next one in June it was suggested that a poster for the July speaker meeting be available plus some info leaflets re the next year if possible. (DB). AW was to be asked to draw up a rota.
AOB - Invoice from the Rugby Club £100 to be paid for parking.


Résumé U3A minutes - April 2018

Chair's Report: Jackie reported that: She would write an article, promoting Settle District U3A, to be included in June edition Community News. A Sheffield U3A was involved in some research with Bournemouth University about U3A group trips/tours. There was some discussion as to whether our U3A would be interested in contributing. Kath to enquire further with YAHR/
U3A.Group Co-ordinator's Report: Debi reported that:
The Weekender Group were having a trip to Hawes (using the Age Concern Mini bus) and hoped to visit the Lake District in May;
Jackie and she had attended a YAHR Creative Writers day course in York. Jean Stevens had offered to run this new group sessions on the fourth Monday of the month;
She was about to prepare the annual check of group leaders and courses and update of information;
With regard to Data Protection, she would set up document for group leaders' permission to have their details on the U3A website and Beacon system. The secretary to keep all paper trails.
Membership Secretary's Report: Keith reported that:
There were 355 members with four people waiting to join imminently;
He still had an issue with Beacon emails not being delivered to two members, but they could receive personal emails;
Following communications between John P and Coles Solicitors, joint membership was again discussed with regard to Gift Aid. John suggested, and the committee agreed, that we claim Gift Aid on last year's basis. The small donations gift aid scheme could be implemented but the donations via cheques and PayPal may not be acceptable, John P to again seek clarification from Coles.
John P proposed a flat fee of £15 per head annual subscription (donations welcome) and joint (married/partners living at same address) fee of £29.50. John Parry proposed, Jean Hall seconded, and this motion was carried unanimously.
Change to Settle District U3A Constitution: On advice from Coles Solicitors JP recommended that we leave our constitution as it is and not institute differential charging.
General Data Protection Regulation - Draft Policy: It was agreed that the Policy now met requirements and Keith W proposed that this Policy be accepted. Anne W proposed, Debi B seconded that this Settle District U3A General Data Protection Regulation Policy be accepted, and this motion was carried unanimously;
Mobile Notice Boards and Displays: Anne had collected the new notice boards from Graham. Sue had produced many photographs of group activities which Anne would laminate and set on boards. Keith W to let Anne have annual group meeting leaflets. Anne also reported that more volunteers were needed for Friday, 13 and Saturday, 14 April. Jackie would ask members at monthly meeting.
Victoria Hall: Room Bumping. Debi reported that staff at the Victoria Hall were not giving us enough notice of cancellation of rooms for group meetings. Discussion took place and John proposed that Jackie, Debi and he have a meeting with the Leader of the Trustees (Laurie Tebbett) to have an annual review and also to talk this matter through. Jackie to set up the meeting;
Chairs: Debi said that the Victoria Hall were looking at buying six chairs with arms at approx. £80 each. It was suggested that we either make a donation towards the chairs or buy two;
Loop System: It was reported that the Loop System was not working properly when the screen was down on the stage, despite the Victoria Hall saying that it was. This to be discussed at the proposed review meeting with the Victoria Hall Trustees.
Riviera Cruises: Sue reported that we don't need to register. If a member wants to book a Riviera Cruise and mention Settle District U3A then a donation is made to us. Sue to check further and put a flyer on the notice board.
AOB: It was felt that the trial group parking at the Rugby Club had been successful and Kath was asked to contact the Club for the arrangements to be extended and for Settle U3A to park there on an annual basis at a price of up to £100 per annum.

Résumé U3A minutes - March 2018

It was agreed to vote by proxy to approve the Articles of Association (Special Resolution) for the TAM EGM. In view of a busy schedule in June to defer the visit by Sue Stokes (YAHR Trustee) until the new session. With regard to Shared Learning Projects it was felt there was plenty of interesting SLP in the Settle area with research projects available (ie Ingleborough Archaeology, North Craven Heritage Trust and The Folly Museum). Kath reported on downloads on the National U3A website if members were interested.

Following notification from National U3A and in response John reported on communications received from Coles Solicitors and the committee agreed there was no need to amend the objects clause in our Constitution. Coles advice was pro bono so far.

The Victoria Hall Wi-Fi system was now hard-wired and worked very well.

Debi reported that she had set up the Creative Writers Group, the members of which would take it in turns to run the sessions on the fourth Monday of the month.

Keith reported that there were 356 members with 49 new members and that he had an issue with two members who were not receiving Beacon emails but could receive personal emails

Joint membership was discussed with regard to Gift Aid. It was agreed that John again contact Coles to question if there is any way we could alter our systems, so we can reclaim tax under the gift aid scheme where one taxpayer in a household also pays a non-taxpayers subscription. John to ask would it be reasonable for us to have a joint subscription even if we did not give any discount off double the minimum subscription? Or is there another solution to the problem?

General Data Protection Regulation – Draft Policy: Keith W said that the committee had to agree in writing to have their email details on the website. It was agreed that a single page with all names would be adequate. Debi to contact Group Leaders toinform them of the changes necessary. The paper documents would need to be in a secure storage place and John suggested we purchase another four-drawer filing cabinet, especially for this purpose, to be sited alongside the present cabinet.

Keith W to amend the draft Policy Document and to produce new members’ form with tick box ‘Please be aware of our Data Protection Policy’. It was also mentioned of the need to be aware of copyright issues with regard to music etc. Debi to send an email to Group Leaders to remind them.

Mobile Notice Boards - Graham reported that both Booths and the Co-op had confirmed the dates for the publicity events. Graham to co-ordinate the events. It was agreed that Graham purchase a 3 x 2 panel notice board in blue and grey with ‘SETTLE DISTRICT U3A’ printed above the centre panel.

The two sound systems that Sue had researched were discussed and it was agreed to ask Sue to find out the cost for hiring the second system for a period, to test.

Group Leaders Lunch – 09 April 2018 - Jackie to write and invite Group Leaders: Committee meeting to start at 10 am; Lunch from noon to 2 pm; Gill, Kath and Anne to make soups; Jean to make bread rolls; Debi to arrange cheese and biscuits.

Kath reported that she had spoken with the secretary of the Rugby Club and they were happy for the U3A to use the parking facilities provided they displayed a U3A sticker inside their car. They had suggested a free trial period. It was agreed that Kath contact the secretary and suggest a two-month trial from next Monday, 12 March until May. Group Leaders to be informed.

Résumé U3A minutes - February 2018

Creative Writing - Debi put a notice in the January Newsletter and on the website and several members had expressed interest. She had arranged a meeting and Limestone View. She also suggested that interested members could attend a Regional Study Day on Creative Writing, to be held on Thursday, 22 March 2018 in York, the cost to be paid for by Settle District U3A;

Mobile Notice Boards and Displays - It was agreed that Graham confirm with Booths the following dates - Friday, 13 April and Saturday 14 April 2018 to hold a display in the foyer. It was also agreed that Graham confirm with the Co-op Tuesday, 26 June 2018 for a display there. Sue to provide group photographs, Jean to provide printed posters, Anne to bring the Annual Group Information Leaflet and Keith W to have membership application forms.

Newsletter - it was agreed that Keith W puts links to the Newsletter and the Website in his monthly email letter to members.

National U3A A4 Posters - Anne had received these posters and Jean to distribute;

It was suggested that the committee purchase two ‘higher’ upright chairs with armrests for disabled members. Debi to speak with Ann Harding.

Following notification from National U3A and in response John spoke on “Notes on our non-charitable account, our constitution, gift aid, trips by groups and other matters” and his opinion on these issues. It was agreed that he close the social account and transfer the balance. Michael Cullingworth to organise theatre trips through the Rotary Club. It was agreed that he consult a solicitor (Coles, Town Hall, Settle) for confirmation on these matters;

Keith reported that there were 355 members, 48 new members, including 3WestNet, 6 Associate and three Honorary

Nita had written to Jackie suggesting an alternative to parking at the Cricket Club, due to the ongoing building works and lack of parking spaces. She suggested the Rugby Club and Kath offered to contact the club explaining our requirements and asking if we could park there.

Kath reported back on the Bletchley Park speaker. Apparently Giggleswick School has already organised someone from Cambridge for this year. Kath to continue to try to co-ordinate with Giggleswick School for 2019 and report back.

Résumé U3A minutes - January 2018

New members invitation to a New Members Tea on Thursday 22nd February at the Friends Meeting House from 2pm to 4pm, to hear about their experience of joining Settle District U3A and any ideas on how we could improve the way we welcome and encourage new members. The afternoon would start with an introduction and there will then be an opportunity to give their views and experiences.

Further to Debi’s talk on deaf awareness at the AGM, Jackie reported that a colleague from York U3A would be giving feedback to her on their meeting for deaf awareness and she would report back to committee. Jackie suggested ideas for our Newsletter and how it could perhaps be improved. For example, York U3A had a crossword and puzzle. Various suggestions were put forward by Jackie and Sue.

Debi reported that the Weekender Group enjoyed a good Christmas lunch and was happy to continue with monthly coffee morning meetings at Limestone View. John said he would continue to monitor the Bridge Group. Anne would pursue an accident claim form in respect of a member falling at the Victoria Hall.

Membership - 349 members, and 43 new members

Feedback from Christmas Social – Thursday, 14 December 2017 - some emails and positive comments had been received. It was agreed that the social was very good with a lovely atmosphere and the timings worked well. Jackie suggested that the social be tweaked next year to keep it fresh.

It was suggested that new groups could be set up, for example Creative Writing, History, Archaeology and Music Appreciation. A mention to be put in the newsletter to gauge interest. John suggested a concert/recital of recorders and he would have a word with Pam (leader of recorder group). A poster had been received from the Settle Hub with regard to mobile phone, tablet and computer help session at the Hub. Although this was received too late to take action.

Discussion took place regarding the use of notice boards “out and about” to advertise Settle District U3A. For example, at Booths and the Co-op. Graham agreed to look into costings and report back to committee.

Jackie reported that Craven U3A has a policy regarding Data Protection Register plus Data Protection Security Guidance Notes.

Résumé U3A minutes - December 2017

It was noted that:

Research Programmes:
Jackie had contacted Kate Helm, Bradford U3A, and they would work together with regard to links with Universities.

Secretary’s Report:

Anne reported that she had received correspondence, as follows:
i) Bespoke Group Tours with Brightness Holidays;
ii) Volunteering opportunities with the North Yorkshire Rotters;
iii) WestNet September minutes.

Chair’s Report:
Jackie asked what the policy was in respect of death of members and it was agreed ‘no notices in the Newsletter, Monthly Meeting or condolence cards’

Jackie reported that Mick Riching - (Craven) WestNet. had received ‘scam’ email requesting money. It was agreed to put this on the agenda when Keith W returned.

Group Co-ordinator’s Report:
Debi reported that:
The Weekender Group were continuing to meet at Limestone View. Ruth Evans was arranging a Christmas

Lunch (to be held at Limestone View). Debi would monitor in the New Year.

John said the Bridge Group was continuing at present with a small membership.

Membership Secretary’s Report:
Anne reported in Keith’s absence:

That there were: 348 members, and 42 new members
Jean would take the new membership forms to the Thursday Meeting;

Jackie to report on YAHR:
Jackie and Sue reported on their attendance at YAHR Development Day - Sharing Best Practice on 24th November. They felt it had been a stimulating and informative day.

Feedback was given under the following headings:-
i) The Beacon system (Frank Bailey/Ripon);
ii) An Audio Tour Guide system (John Hancock/Ilkley & District);
iii) Managing Interest Groups - encouraging new groups and avoiding waiting lists in particular (Beverly Jaques/Haxby and Wiggington);
iv) Dementia Awareness - helping to support members and their carers (Jean Smith/Ilkley & District);
v) Using Surplus Funds - how to use funds within rules and for the benefit of all (Christine Hines/Harrogate);
vi) Working in Partnership with Age UK and jointly tackling loneliness and isolation - especially amongst older people (Alan Swann/Barnsley).
Discussion followed on how our U3A may usefully use some of the ideas put forward - and will continue to inform future planning, as appropriate.

Chris suggested that one or two groups be highlighted each month in the Newsletter to raise awareness, interest and encourage members to join. It was agreed that this was an excellent idea and for Chris to organise.

Chris also said that Hilary B had checked numbers of Newsletters for collection at the Victoria Hall and it was suggested that these be dropped from 90 to 70.

It was also suggested that instead of Keith emailing all members with the website link for the latest Newsletter he attach the pdf Newsletter to the email (if possible and when he returns) to encourage members to read it.

Arrangements for the Christmas Social – Thursday, 14 December 2017
To be held at Victoria Hall
Free and to members only
Notice on outside door (Anne)
Refreshments organised (mince pies, shortbread biscuits, mulled wine, non-alcoholic wine, fruit juice, tea and coffee
Serviettes, table decorations, wine, glasses and trays organised
‘Meet and Greet’ – Kath and Keith B
Paul C to be curtain raiser
Victoria Hall to set up computer and audio
Café style seating
Jackie to organise Quiz
Anne to purchase Quiz prize
Groups to perform – Ukulele, Great Lives, Recorders, Exercise, Circle Dancing, Singing for Pleasure and Play reading had agreed to perform.

New Members Meeting: arranged for Thursday, 22 February from 2.00pm to 4.00 pm at the Friends Meeting House;

Group Leaders Lunch: arranged for Monday, 09 April 2018 following the Committee Meeting, at Debi’s from noon to 2 pm. Note Committee Meeting to meet at 10 am;

Jackie has a connection (Andrew Grace) with York U3A regarding “Understanding Hearing Problems in Later Life” and will report back to committee.

Résumé U3A minutes - November 2017

It was noted that:

Anne reported that the Settle District U3A Constitution was last reviewed in 2013 and should be checked again in 2022;

Research Programmes:
Kath reported that Lancaster University had no suitable research programme we might be involved in but asked Jackie to let her know if other U3As had contact with Sheffield University. Jackie had not yet made any contact though Bradford University. Jackie had contacted Kate Helm, Bradford U3A, and they would work together with regard to links with Universities.

Sound System at Victoria Hall:
Keith W and Debi reported that they had had a meeting with Ann Harding and that there had been several issues but that the projector would be compatible with our computer and that the sound system was now working;

Data Protection Register May 2018:
Keith reported that our Data Protection Register would need revision and he had started this process which would be completed in February 2018;

Settle Quakers Community Meal – Thursday, 05 October:
Anne, John and Jean had attended and reported that it had been an enjoyable evening with a tasty meal. There were several groups, who used the Friends Meeting House there, and representatives described their activities.

Secretary’s Report:

Anne reported that she had received correspondence, as follows:

Sharing Best Practice Workshop - Friday 24th November 2017 in York. Purpose: to share your issues and concerns and also to learn about other U3As who have examples of good ideas that work well for them. Anne would put details on Notice Board;

WESTNET: None received

Letter received from Gill O'Donnell (Church Secretary) St. John’s Methodist Church:
It was agreed that Jackie and Anne reply thanking the Church for their letter.

Chair’s Report:
Jackie reported that:
She had been asked to promote the Library Open Day and to draw to people’s attention to the Home Delivery Service. She would put a poster on the Notice Board;

She asked members of Settle District U3A to list their best opinions of Settle District U3A:
Good Newsletter Good Website
Good Communication Rural, Friendly and Small
Open to Change
Good at encouraging people to commit

She suggested inviting members of the U3A to attend a committee meeting to have a better understanding of what the committee undertook;

She had received an email from Ian Tennant to say that he would like his Art Group to exhibit at the Thursday Meeting on 12 April 2018.

Group Co-ordinator’s Report:
Debi reported that:
There were problems with the Weekender Group. There was to be a meeting on Saturday but no communication had been sent out. Nothing seemed to be happening;

She and John P were continuing to monitor the Victoria Hall bookings;

The Bridge Group was struggling with membership numbers.

Membership Secretary’s Report:
Keith reported that
There were: 345 members, and 39 new members
85% of membership had email addresses;

Jean would take the new membership forms to the Thursday Meeting;

He and Paul C were pursuing the website upgrade. This would be sent to Frank Woodhams, David Holgate and Chris C to test before going live.

Feedback from Monthly Meeting – Thursday, 12 October 2017:
It was agreed that this meeting, at St John’s Church, was very good. The speaker was exceptional and the venue excellent. The committee gave this 10/10. Jean said that 12 members had gone to the Victoria Hall in error.

Arrangements for this Monthly Meeting – Thursday, 09 November 2017
To be held at Victoria Hall
Speaker booked
Refreshments organised
‘Meet and Greet’ – Kath and Keith B
Keith to set up computer and audio
Small table at front of hall and another at side of stage.

Arrangements for Christmas Social – Thursday, 14 December 2017
Jackie reported that, so far, Singing for Pleasure, Ukulele Players, Recorders, Exercise Group, Line Dancing and Circle Dancing Group had agreed to perform. She had had no results for a Panto Sketch.

Jill presented her list of speakers for 2018-2019. It was agreed that this was an excellent and varied list;

Kath said that she had been organising the Bletchley Park Enigma speaker. Because of the high fees for this speaker she was aiming to have two Settle schools to also have the speaker, thus reducing the fees.

Chris C mentioned Ex-Forces Support (document circulated with Agenda). It was agreed to put the poster on the Notice Board;

Keith W said that on the last Thursday walk someone had been taken ill, an ambulance called and been taken to the GP Surgery and then home. Discussion took place regarding an Accident Book or Log but it was agreed that on this occasion a report would suffice. Keith to send this report to Anne to file.

Résumé U3A minutes - October 2017

Reducing Number of Printed Copies of the Newsletter:
Chris T reported that Alison Tyas who, with great dedication, delivers Newsletters to members who had not attended the monthly meeting or did not collect their copy.

It was agreed that too many copies were printed and that we review this situation in January and that Jackie put this item in the next Newsletter. Secretary’s Report:

Anne reported that she had received correspondence, as follows –
Flyer for 2018 Programme Gilbert & Sullivan International Festival, Harrogate
Booking forms for G & S Festival
‘Newsletter Workshop’ reminder “Newsletter 12 October, Leeds
‘Sharing Best Practices & Ideas Workshop’ Friday 24 November at Bar Convent, York, YO24 1AQ
Outcomes of Regional Development Meeting: 13 September 2017.
Flyer, further details and booking form for Ceilidh, Friday, 10 November 2017

Group Co-ordinator’s Report:
The Dance Exercise Group was off to a good start
The Weekenders Group held a successful inaugural meeting. The original leader was not able to carry on and the group would be run by the members. Debi would give support initially
There were several problems between the Victoria Hall and the U3A regarding room bookings. John and Debi to monitor this matter

Membership Secretary’s Report:
Keith reported that there were:
332 members
34 new member

Jackie to report on YAHR:
The Region had set up an on-line Newsletter called ‘Bulletin
'Barnsley U3A was looking at a possible associate membership for people of the 4th Age
Ian had asked and Jackie reported that the Link system as discussed by David Hewitt (Ilkley U3A). YAHR said this was in abeyance and would be discussed at their next management meeting
Ian had also asked and Jackie reported that the National Office has a bank of resources for all subjects
Have Your Say: at the meeting 17 U3As were tasked to identify their perception of priorities for their own U3A for the next 2/3 years. Anne to email members with information and this will be discussed at the next committee meeting
Anne to check whether our Constitution needed updating
There was a new Data Protection Register commencing May 2018
Kath to contact Lancaster University and Jackie to contact Bradford University to enquire what research programmes were taking place
YAHR do not have any current training for new Trustees - a training development day is to be arranged when new trainers are identified
Neil Stevens is working on a new-look YAHR Website - they are looking for new/rare interest groups. They want to populate the website with new and up-to-date-information
The YAHR are taking a new look at improving communication between region and NEC - Sue Stokes is Regional Trustee/Volunteer. There is a plan to rotate venues for Regional Development Days - eg Leeds/York/Doncaster
Asking if we are promoting MOOCs (Massive Open Online Courses) locally
The Region is wanting to promote profile of U3A's and use of social media. Also asking if we are involved in research programmes or have done one of our own
The Region is looking at succession training and encouraging local U3As to do the same, ie encouraging committee members to shadow members jobs. Feedback to YAHR will inform training needs in the area

Amend / Agree Job Descriptions
With a few amendments the Committee Members Job Descriptions were agreed.

Feedback from AGM – Thursday, 14 September 2017:
It was agreed that the AGM went very well.

Anne mentioned that ‘Apologies for Absence’ should not be accepted from the floor on behalf of absent members. They should be made prior to the AGM. This was approved.

Debi’s talk on Deaf Awareness was well received. Debi spoke about deaf awareness among the elderly and also how isolating memory loss can be. Both mild hearing loss and profound heading loss is a problem. She set out ten pointers to help those with hearing loss.

December: The Christmas Social was briefly discussed. Jackie to take action and this would be put on agenda at next meeting. Debi to contact all group leaders;

Jackie wanted to fulfil her promise to members at the AGM about promoting deaf awareness. This would be put on agenda at the next and subsequent meetings;

On behalf of the Committee Anne presented Debi with Garden Vouchers as a thank-you for the use of her table, chairs and coffee at meetings.

Résumé U3A minutes - September 2017

Meeting ref. Victoria Hall Booking: Ian reported on the meeting between John Parry, himself and Ann Harding regarding the double booking of the Victoria Hall on Thursday, 12th October.

Ian and John expressed their displeasure at the fact that the Victoria Hall should accept an outside booking on a second Thursday of the month, a date that had been used by Settle U3A for nearly twenty years and guaranteed as part of the agreed monthly payment.

Ann agreed to see if the outside booking could be changed. Subsequently she reported that no change could be made and it was reluctantly agreed that Settle U3A would book St John’s Church, Foyer and Kitchen and that the Victoria Hall would pay for this.

Chairman’s Report: Ian expressed his grateful thanks to all the committee who, over his two year period as Chairman, had shown their willingness to take on responsibilities over and above expectations. He said they were “brilliant”.

Membership Secretary’s Report: Keith W reported that 299 members had renewed for 2017/2018 which included 27 new members. There were six associated members and one honorary member. 52 had paid by PayPal; six used BACS. The make-up of members was 29% male and 71% female.

The Beacon system was working well with the odd small problem.
He had sent out an email reminder to 190 members who had not yet renewed their subscriptions.

Jackie reported on a YAHR meeting held at Doncaster. Jackie and Sue attended a WestNet meeting held at Keighley on the 7th September.

Feedback from August’s Open Meeting: It was agreed that this went well, particularly with the use of the Friends Meeting House and the Victoria Hall. The use of signs on top of poles to identify different groups worked well in the VH. Keith said that next year more attention should be paid to filling in the amount the member was paying as one or two were missed off the renewal forms.

Résumé U3A minutes - August 2017

Chairman’s Report: Ian said that he had used his ‘Letter from the Chair’ in the Newsletter to mention ‘Deaf Awareness’ and Debi’s talk on this subject at the Annual General Meeting;

Treasurer’s Report: John reported that he had spoken with Christopher Wilcock who had said he was happy to continue for a further year as Examiner of the accounts. John Terry is happy to become the Examiner when Christopher Wilcock wants to stand down.

Group Co-ordinator’s Report: Debi reported that she had been unable to proceed further with the Pilates instructor but would contact her again; she would like a request for Art Appreciate Group Leader to be put in the Newsletter; Frank Rhodes and Gordon Higginson had suggested that the fortnightly Bridge Group could be started up again if numbers were viable. They would be at the Open Meeting to take names.

Victoria Hall: Ian reported that the Victoria Hall had contacted him to say that the U3A were unable to use the Hall for their October monthly meeting because it had been booked out to someone else. The Committee felt that this was not acceptable as U3A had an ongoing block booking for the Hall for monthly meetings. Ian would speak with Ann Harding. Meanwhile he was looking to book the Methodist Church, if possible.

Membership Secretary’s Report: Keith W reported that 76 members had renewed for 2017/2018 which included four new members. 21 had paid by PayPal; The Beacon system was working well; He would open on-line group booking from Thursday, 10 August; He hadn’t yet set-up booking equipment on-line.

Jackie to report on YAHR and Westnet: Jackie reported that there was no further information from the YAHR. Further to Jackie’s report (attached to the agenda) she said that at the Westnet meeting a Peace Studies Day, organised by Settle District U3A, to be held in Bradford had been mentioned. This was discussed and committee members felt that it was not what had been envisioned when suggesting an event be held at Settle. Debi suggested a Study Day in the Settle area. Sue said that although we were on the boundary of the Westnet area we were close to Cumbria and Lancashire etc and could include them in this event. Keith W mentioned that the Settle Churches had a ‘Ponder as you Wander’ leaflet that could be used for part of the day. It was felt that there was a positive wealth of rich local interest for this Study Day. It was agreed that a sub-committee should be set up to organise this event to possibly be held in Spring 2018. Jackie said that she would report back to the next Westnet meeting on 07 September in Keighley.

Feedback from July’s Meeting: It was agreed that the café style seating was good and would be used for all monthly meetings. The speaker was initially quite amusing, although had no pictures and the talk was given.

Arrangements for Thursday’s Open Meeting: Debi asked for 12 tables – four long down each side, two at the top and two under the balcony. Also small tables down the middle of the room. Anne asked for a small table in the foyer for marketing information. Paul C was printing off the registration sheets.
John would arrange for Lamberts to print 200 of the last page of the group information leaflet (black on yellow) and display around the hall.
Keith W was happy with his arrangements for joining or renewal of membership at the Friends Meeting House.
Ian said he would stand outside directing people to the FMH or the VH.

Arrangements for the AGM – Thursday, 14 September 2017:
  a) Time:   Commence at 11 am with refreshments from 10 am and Debi to talk on ‘Deaf Awareness’ following the business part of the meeting. There would also be time for new members to join and existing members to renew before the commencement of the meeting. Non-members were not allowed to attend.
  b) Agenda, Minutes and Accounts:   Anne would arrange for 100 copies of the Minutes to be printed at Lamberts. The Agenda and Accounts would be displayed on the screen on the stage. Anne would also have nomination forms for possible last minute nominations

Vacancy of Vice-Chairperson and new committee members:   Sue Simpson agreed to stand for the vacancy of Vice-Chairperson for 12 months only without any expectation that she should become the Chairperson; One U3A member had offered to stand for committee and the nomination form had been completed. Anne will contact another member who had offered to stand; Chris agreed to stand for a second three year term on the committee.

AOB: Ian mentioned that Ashbourne, Derbyshire U3A Walkers Group had contacted Nita and was visiting Settle from 10th to 12th October. They had said they were very impressed with our website. There would be 17 walkers who were staying at the Falcon Hotel. Nita has arranged to show them around Settle meeting at 3 pm on the 10th and the committee were welcome to join this group. It was also suggested that if the weather was very bad on Thursday, the 12th they could come along to our Monthly Meeting;